Requirements

Higher education.

High level of organization, attention to detail, and the ability to manage multiple tasks and meet deadlines.

Strong business communication skills and the ability to interact with internal departments, suppliers, government authorities, visa centers and other external organizations.

Responsibility, independence, initiative, and the ability to work under a high workload.

English language proficiency at Upper-Intermediate level.

Responsibilities

Visa & Migration Support

Organize visa and migration support for foreign employees and Company guests, liaising with migration authorities, embassies and visa centers.

Track validity of visas and migration documents, keep relevant departments informed of status, and maintain internal databases on foreign employees.

Onboarding & Business Travel

Organize onboarding for new and foreign employees, including orientation, documentation and day-to-day administrative support.

Arrange business trips: tickets, insurance, visas and related documents.

Uniform & PPE

Manage end-to-end provision of uniform and PPE: supplier liaison, requests, sample approvals, delivery timelines, receipt, storage, record-keeping and issuance.

Prepare and monitor the uniform and PPE budget, including procurement, contracting and supplier payment documentation.

Propose improvements to issuance and usage procedures.

Office Supplies & Inventory

Ensure supply of office consumables and drinking water, monitoring availability and timely replenishment.

Keep records of entrusted inventory, ensure safekeeping, participate in inventory counts, and prepare related requests and documentation.

General

Coordinate with related departments, prepare regular reports on assigned areas, and propose process improvements.

Undertake ad hoc responsibilities and assignments as directed by senior management.